Annual Business Meeting
55th Annual Conference
Penn State University
Tuesday June 17th, 2008
Penn Stater Hotel

Annual Business Meeting was called to order at 9:45 am, 6-17-08 by Gary Bean.

Pledge of Allegiance and Moment of Silence was led Gary Bean.

Secretary called the roll. All board members were present and accounted for. There were 20 members present.

Committee reports:

Advisory Committee - Gary Bean – No Report.

Secretary’s Report - Neil McLaughlin – Dan motioned that the minutes published in the Clipboard of the Winter Board be accepted as published, 2nd by Sean Tallerico. Motion passed.

Audit Committee Report - Gary announced that the Audit Committee report will be held until after the treasurer’s report.

Awards Committee Report - Cindy Burger –. Cindy announced that 1 nomination had been received for the Bunker Award and that award would be announced at the Banquet.

Conference Committee Report - Tom Horan assisted by Jim Bonner – Next Year’s conference will be held at the Mystic Marriott Hotel, Groton, CT, on June 15th-17th, 2009. The Marriott is a great facility and the location offers plenty to do in the area for members and their families. Jim showed a slide presentation he had prepared in reference to the attractions in the area. Neil McLaughlin and Dave Meyer will co-host the conference and will work with a program committee that will include Tom Horan.

Tom Horan and Cindy Burger passed out a ballot form to get preferences for the 2010 Conference.

Constitution and By-Laws Report - Dan Songer – No Reports.

Life Member Report - Timon Linn – Timon announced that Bill Ellick and Gary Bean have been given Life Memberships. Pat Ingalls and Ken Lupole will receive Life Membership upon their retirements this year.

Membership Committee Report - Alan Stormann reports that our Membership is - 423 total. We have: 222 Institutional Members; 97 Associate Members; 57 Sustaining Members; 40 Life Members; 6 Affiliate Members and 1 Honorary Member.

Nominating Committee Report - Dan Songer reports that the following positions are up for election:

Treasurer position is open-Bill Trexler has expressed a desire to continue in the position. There was a call for nominations from the floor. No nominations submitted from the floor. Bill Donahue made a motion that nominations be closed, 2nd by Kevin Grady. Secretary asked to cast 1 vote for Bill Trexler; he is elected as Treasurer until 2010.

Director at Large open - Tom Horan has expressed the desire to continue in the position. There was a call for nominations from the floor. No nominations submitted from the floor. Motion made that Nominations be closed by Ken Lupole, 2nd by Jim Hanson. Secretary asked to cast 1 vote for Tom Horan; he is elected as Director at Large until 2011.

Director at Large open -Alan Stormann has expressed the desire to continue in the position. There was a call for nominations from the floor. No nominations submitted from the floor. Motion made that Nominations be closed by John Rainone, 2nd by Bill Donahue. Secretary asked to cast 1 vote for Alan Stormann; he is elected as Director at Large until 2011.

Life Member Representative open – Timon Linn has expressed the desire to continue in the position. There was a call for nominations from the floor. No nominations submitted from the floor. Motion made that the Nominations be closed by Sean Tallerico, 2nd by Ken Lupole. Secretary asked to cast 1 vote for Timon Linn; he is elected as Life Member Representative until 2010.

After the annual elections, Dan Songer announced that next year, the Secretary – Neil McLaughlin, Director at Large -Dan Songer’s position and Vice President – Mike McCarthy’s position will be open.

Professional Development Committee - Neil McLaughlin briefed the membership on the proposal to conduct regional sessions on specific topics throughout our membership area. The recommendation was made as a way to increase access to our professional development sessions and generate income for the Alan Reynold’s Self Reliance Award. This process can be done in lieu of or in addition to the November professional development session. If done in addition to the annual session, the regional sessions could be conducted in March. Neil asked for volunteers to identify themselves to him if they are willing to conduct the day-long session on their campus. The Professional Development Committee will provide the presentations and they will be conducted simultaneously at 4 or 5 regional locations across the northeast.
NOTE: Bill Donahue, Penn State University volunteered his university as a PD site under the regional concept.

Publications Mike McCarthy – Mike announced that goals have been met in terms of increasing advertising in The Clipboard. Changes to advertising in color are available and for placement on the covers of the magazine. Mike renewed calls for articles from the membership and announced changes for the web site and the hiring of our new web master. Jackie Gutshall from Mt Aloysius College was identified as our new web master. Updates will be made to the web site by next week and efforts to “freshen up” our website will be implemented.
Conference and Professional Development activities will be posted in a timely manner. We are also looking to obtain job bank information and to keep that updated. All site changes will be funneled through Tom Horan and Mike McCarthy prior to being submitted to the web master.
Changes in directory information will be up to the individual member to activate that process so that each member’s data is both accurate and up to date. Directory this past year is on line only. Membership asked about their preferences for the Directory. Should it be a published document or an on-line process? Discussion ensued. Members are encouraged to report their feelings about maintaining a printed vs. on-line directory to Mike McCarthy. Advertising-format-cost-preferences were all discussed.

Self Reliance Committee – Cindy Burger announced that Applications were up this year to 9 applicants. The Committee has selected four of them to receive the award this year and they will be announced at the Annual Banquet.

Officer’s reports:

Secretary – No Report

Treasurer – Current: Total Income - $27,516.63/Total Expense - $13,099.81/Net Income - $14,416.82.

Audit Committee – Jim Bonner announced that problems with the Treasurer’s Report will be resolved this week. There is a QuickBooks glitch and the numbers have to be reviewed from 1999 to determine where the unexplained category we are seeing originates from. August 1st is our deadline to get this issue resolved.

Old Business: None

New Business: Our NECUSA address has been changed from Colgate to Mt Aloysius as the official business address of NECUSA. Please have your institutions insure that this address has changed at your business office.

Good of the order: If anyone has not won something at the vendor drawings please let Jim Bonner know as soon as possible.
Karaoke Night will be in the Senate Lounge and not in the Hospitality suite.
Please submit your issues for the Cracker Barrel session to Ken Lupole as soon as possible.
Motion to adjourn – Motion to adjourn the Annual Business Meeting was made by Dave Meyer, 2nd by Bill Sickinger. Meeting adjourned at 10:48 am.