Winter Board Meeting
January 20 and 21st, 2006
Hartford Marriott Downtown
Hartford, CT

I. Meeting called to order at 15:18 hours

II. Pledge of allegiance

III. Moment of silence

IV. Roll Call - President Chris Daley, Vice President Gary Bean, Treasurer Bill Trexler, Secretary Amanda Warman, Directors at Large Mike McCarthy, Dan Songer, Rosie Naughton, Tom Horan. Life Member Representative Mike Byrne excused. Dennis Conway (16:00).

V. Minutes of previous meeting. Rosie Naughton made a motion to waive the minutes of the previous meeting. Second by Dan Songer; motion carried.

VI. Committee Reports

A. Advisory - Gary Bean - Taken on new treasurer and will be working on some transitional issues. Cautionary on expenditures annually - more information to be provided in Treasurer's report.

B. Audit - - Tom Horan - tabled until 1/21.

C. Awards - Rosie Naughton - Templates for the nomination process requested from Chris Daley. Amanda suggested involving some non-board members in the process. Rosie will take over ordering plaques but will continue to use the same vendor.

D. Conference - Amanda Warman - Review of conference program for 2006; Still working on the Monday night event. Amanda created a separate vendor registration in an effort to alleviate some of the confusion with the regular member/attendee registration. Conference 2007 is scheduled for North Conway, NH for 2007; Conference 2008 looking at either Cape Cod or Hershey, PA.

E. Constitution and Bylaws - Dan Songer - Reviewed both and no areas for change seen. Have we defined what our geographic boundary is? Discussion about not specifying a set geographic boundary.

F. Life Members (Chris Daley) - Mike Byrne is in Florida and has been keeping in touch with Mike McCarthy and putting Life Member updates in the Clipboard regularly.

G. Membership (Gary Bean) - 228 institutional members, 79 associate members, 70 sustaining, 6 affiliate members, 1 honorary member, 37 life members, 421 total members; dues and membership forms were sent out 1/19.

H. Nominating (Dan Songer) - Treasurer's position is up for election; Life Member representative is up for election; 2 member at large positions - Dan Songer's and Dennis Conway's. Dennis will not be seeking re-election. Discussion about leaving/filling positions.

I. Professional Development - Dennis Conway - 68 people attended the last professional development program; profit of about $500.00; stay in areas where we have a ready made market. Some ideas came out of the think tank regarding PD programs. There will be more discussion on 1/21 on this. Motion to recess at 17:30 hours until 1/21 made by Dan Songer. Second by Rosie Naughton. Motion carried. Meeting reconvened at 08:30 on 1/21. B. Audit committee from 1/20 - Tom Horan, Dan Songer, Gary Bean and Bill Trexler met and examined the books and found all to be in order.

J. Publications (Mike McCarthy) 1. Clipboard - going well and thanks for articles; assigning articles seems to be working out well. Publishing and deadline dates are published in the Clipboard and on the website. Articles can be in any format and are enhanced by photos, charts, etc.

a) Advertising - slight dip in vendor advertising revenue. Need a new person to be a vendor liaison. Will discuss more in new business.

b) Website - website will have more info based on input from think tank. Has been updated regularly. Please contact Amanda with any updates or corrections.

c) Directory - did corrections at conference and mailed it out later. Worked better than it has in the past.

K. Self Reliance Award - Tom Horan received the materials from Gary. He will put the document in Word and send to Mike and Amanda for publication in the Clipboard and on the website.

VII. Officer Reports

A. Secretary - Amanda Warman - no report

B. Treasurer - Gary Bean and Bill Trexler - report distributed to members. Some areas required additional review and once corrections are made, will be presented to the Board and published in the Clipboard.

VIII. Old Business

A. Stipends for secretary, treasurer and clipboard editor. President Daley suggested $250, $500, $500 respectively. Propose that this goes to a vote of the membership at the annual Business meeting with stipulation that stipends will be paid only after annual review of the board.

B. Amanda went through the strategic planning notes from 2001 to review and update areas.

IX. New Business

A. Mike McCarthy and Amanda Warman provided an overview of the Think Tank session held on 1/19. Results will be published in the Clipboard. Some of the questions presented; do we want to institute a series of one day leadership programs? Create a matrix of knowledge, skills and abilities (KSA) and a plan of where to go.

B. Gary needs approval for an assistant treasurer's position during the transition to Bill Trexler. Needs a corporate authorization resolution to allow the following board members to handle the organization's funds: Chris Daley, Gay Bean, Bill Trexler and Amanda Warman. Motion by Mike Mccarthy, second by Tom Horan. Motion carried.

C. Chris Daley - need redundancy of membership information so we can get membership labels at anytime. Gary will download and share the list with Amanda and Bill to ensure we have access when one person isn't available.

D. Chris Daley suggested purchasing a laptop for the new treasurer. Motion to allow Bill to purchase a computer and software for the treasurer made by Amanda Warman, second by Gary Bean. Motion carried.

E. Vendor liaison - need someone to work with vendors to get advertising and monitor to ensure they are getting what they paid for. Also to get advertising from larger vendors such as vehicle manufacturers and radio manufacturers to put in the Clipboard. Tom Horan will take on coordinating this and it will be added to the Publications committee. Members are encouraged to send names and contact information on vendors to Tom.

F. Suggestions to Index vendors by product line in the directory.

G. Accepting payments by credit card - where are we on this? Have not had the time for this and would have to enhance programs, etc.

H. Membership dues increase - The last increase was in 1992. Suggestion to increase dues from $60/year to $75/year for institutional members will be presented at the June Business Meeting. Increase would not affect affiliate, associate or sustaining members. Chris will draft and present a comprehensive plan at the June conference.

I. Transition plan for treasurer - Bill Trexler signed on as a signatory and has access to accounts. He and Gary will be sharing software and have signed on for online banking. Credit card accounts have been updated - deleting Lee Struble and adding Bill Trexler and Chris Daley. Conference fees go to Bill Trexler. Corporate and mailing address will remain the same and Gary will continue with membership until June conference.

X. Good of the Order - update on members.

XI. Adjournment - motion to adjourn by Amanda warman, second by Rosie Naughton. Motion carried. Meeting adjourned at 11:55 hours.