NECUSA BOARD MEETING
                                June 6 & 7, 2003
               Providence Marriott Providence, Rhode Island

I. Call to Order - 3:42 p.m.

II. Pledge of Allegiance

III. Moment of Silence

IV. Roll Call - all present with the exception of Vince DeCerchio, who arrived shortly after 4:00 p.m.

V. Minutes of preceding meeting - Minutes were read in completion; Motion made to accept by Mike McCarthy, second by Bill O'Connell, Chris Daley requested an addition to thank George Barron for his assistance during the fall professional development program. Correction noted, motion carried.

VI. Committee Reports
a. Conference - Review of Board meeting and conference schedule and set-up: check possibility of doing a website tour before cracker barrel - will need Internet hook-up. Special thanks to Lee Struble and Mike McCarthy for programs and conference preparation.
b. Constitution and By-Laws - Dan Songer - Amanda Warman made motions detailed as follows:
   i. ARTICLE III, Section 2. Paragraph 1, 2nd sentence amended as follows (changes in italics): The Secretary, via the annual conference announcement, shall cause to be mailed to each member in good standing at the address as it appears on the membership roll book of the Corporation a notice stating the time and place of the annual meeting. Second by Gary Bean, motion carried.
   ii. ARTICLE III, Section 2. Paragraph 5, last sentence, change to: The institutional member representative, appearing on such membership roll, shall be entitled to vote at the meeting. No institution shall have more than one vote. Second by Dan Songer, motion carried
   iii. ARTICLE IV, Section 10. Regular Annual Meeting, Change to: A regular meeting of the Board shall be held immediately preceding the annual meeting of the members, at the place of such annual meeting of members. At the discretion of the President, a meeting may be held immediately following the annual meeting of the members, at the place of such annual meeting of members. Second by Mike McCarthy. Discussion about wording followed. Motion amended to the following: A regular meeting of the Board shall be held immediately preceding the annual meeting of the members. At the discretion of the President, a meeting may be held immediately following the annual meeting of the members. Second by Vince DeCerchio, motion carried.
   iv. Section 13. Executive Committee Remove "Immediate Past President". Second by Vince DeCerchio, motion carried. Dan Songer discussed possible changes to Honorary Member verbiage. Dan Songer made a motion that the wording be changed as follows (changes in italics): Any individual(s), who have/has worked diligently for the success of the Association or advances in campus law enforcement, may be recommended for honorary membership. Candidates must be approved by the Membership Committee and the Board. Honorary members will not be required to pay dues and shall not have voting rights within the Association. Their affiliation with the Association will be properly identified in all printed membership rosters and record of the Association. Second by Chris Daley. Motion carried.

Motion to recess at 4:56 p.m. until June 7. Second by Amanda Warman. Motion carried.

Meeting reconvened at 8:35 a.m. June 7.

c. Constitution and By-Laws (cont.) - Dan Songer made a motion to increase the president's position to 2 years and vice president to 2 years with past president at 1 year, second by Amanda Warman. Discussion followed. The original motion was amended to make the vice president and president positions 2 years, and to eliminate the past president's position effective immediately. Second by Vince DeCerchio. Motion carried.

George Barron made a motion that in order to run for vice president, a person must have served on the Board a minimum of 2 years. Second by Dan Songer, discussion, motion carried.

Motion made by Amanda Warman to create an additional Board position of director at large for a 3-year term. Second by Chris Daley. Motion carried.

Recess at 9:35 a.m. Reconvene at 9:44 a.m.

d. Audit/Fiscal Report - Bill O'Connell - tabled until books are reviewed - report to be presented at business meeting.
e. Membership - Gary Bean - 370 total members: 202 institutional, 77 associate, 59 sustaining, 28 life and 4 affiliates; there is potentially a reduction of 30 members from whom we are awaiting dues payment; after 90 days of non-payment they can be dropped from the rolls. Membership has increased by 95 members since 1999. Consistency, commitment and service have been key to increasing membership.
f. Nominating - Dan Songer - Two members have expressed interest in 2 vacant Board positions and he will run for re-election to his position - one 1-year and two 3-year terms; vote for 2 out of the 3 - the 2 candidates with the most votes will take the 3 year positions; Rosie Naughton from Worcester State and Dennis Conway from Skidmore; awaiting letter of support from Skidmore College; Chris Daley will run for VP position; Amanda Warman will run again for the secretary's position.
g. Advisory Committee - Amanda Warman - Mentorship of prospective new board members; also trying to assist members having difficulty with institutional commitment to the association.
h. Conference Report - Lee Struble- 2004 will be in Syracuse; room price at $102.00/night; Marlene Hall will be making a presentation; - Mike Byrne and Vittoria Didio will be organizing and running the conference; Monday night event - possibly at chancellor's home. Possible sites for 2005 - Springfield, MA; Erie, PA; Burlington, VT; Baltimore, MD, Hershey, PA: Amanda Warman expressed her interest in becoming more active on Conference Committee as Lee takes over President's position.
i. Professional Development - Chris Daley - Small number of attendees but program in western PA was well received; look to do professional development in larger metropolitan areas next year.
j. Self-Reliance Award - Gary Bean - 5 applications received - will review with committee to determine awards; Gary Bean reviewed qualifications including ability to apply/receive for more than one year.
k. Awards Committee - Amanda Warman reviewed nominations and recipients. With the exception of one person, all recipients and their chiefs will be at the banquet
l. Publications - Mike McCarthy - reviewed publication schedule; upgraded appearance of publication and possibility of going to a magazine; some increase in cost but most of that is in the design implementation. Move from 50th emblem to different emblem for cover design - still need articles; new directory with photographs this year, added tabs, put by-laws in back, indicated past presidents; add URL address to membership form; directory was at same cost as the old directory. Updated history of NECUSA; website updates on going.
m. Life Member Representative - George Barron - Gave out information page on Peter Lalla for directory; cards sent out for birthdays, etc.; 3 new applications for life membership - Warren Horrocks - member 22 years; Herb Bowers - member 20 years; Bill O'Connell - immediate past president. Motion by George Barron to accept all three, effective on their official retirement dates. Second by Gary Bean. Motion carried. Also waiting for application from Marshall Lillie. Recess at 11:20 a.m. Reconvene at 11:25 a.m.
m. Life members (cont.) - Amanda Warman read responses from Life Member invitations to the banquet. All were appreciative of the invitation although many could not make it.

VII. Officer Reports
a. President Ken Lupole - has enjoyed his year as president; extended his appreciation for the Board's hard work; have made great progress towards taking the organization to the next level. Ken replaced the gavel box and presented the new box as his gift to the organization. This will also be presented at the banquet to the membership.
b. Vice President Lee Struble - extended his thanks to Ken and the Board for work towards 50th.
c. Immediate Past President Bill O'Connell - leaving Board after 7 years and is newest Life Member; has enjoyed his work on the Board and has seen great progress in the last few years: he will miss it.
d. Treasurer Gary Bean - report is printed in full in The Clipboard. Taxes completed for 2002. No financial penalty for selling advertising in The Clipboard.
e. Secretary Amanda Warman - new computer purchased; old computer will be sold or donated once all files have been transferred.

VIII. Old and Unfinished Business - Ken Lupole - Historian position job description not completed; possibly scan in historical documents to keep on disk.

IX. New Business - Vince DeCerchio suggested we create a time capsule for the 50th to be opened at the 75th anniversary to include vendor photos and also solicit photos from people not in attendance at conferences.

X. Good and Welfare - Board members to meet at noon Sunday to assist with set-up and check-in; Lee does not feel we need to have a Board meeting after the conference but may meet casually. Need to add Lee's signature to bank account

XI. Adjournment - Mike McCarthy made a motion to adjourn. Second by Dan Songer. Motion carried. Adjourned at 11:55 a.m.