NECUSA BOARD MEETING
June 17 & 18, 2005
Springfield Marriott
Springfield, MA

I Call to Order 2:54 p.m.

II Pledge of Allegiance

III Moment of Silence

IV Roll Call - President Lee Struble, Vice President Chris Daley, Treasurer Gary Bean, Members at Large Rosie Naughton, Mike McCarthy, Dennis Conway, Dan Songer, Life Member Representative Mike Byrne, Secretary Amanda Warman.

V Minutes - Dan Songer made a motion to waive the reading of the minutes and accept them as printed, second by Mike McCarthy, motion carried.

VI Committee Reports
A. Conference Report - Amanda Warman - the Board walked through the conference venue and reviewed the program and golf tournament; Amanda will try to move the AC conference a week earlier than scheduled; discussion about reducing the cost of golf since the other trips are paid for by the association - the conference chair will look at this; still looking at NH for '07; possibilities for the '08 conference include Hershey, PA.
B. Advisory - Chris Daley - Chris is concerned about maintaining continuity of the Board when either Amanda or Gary move up to the VP position. Wants to maintain the high quality of the association. C. Audit/Fiscal Report - Rosie Naughton - Books will be reviewed prior to the Business Meeting.
D. Awards - Chris Daley - 2 nominations made; one did not meet the criteria although a letter of commendation will be provided. Lee suggested a direct mailing for award nominations with a form that can be filled out.
E. Self-Reliance Award - Gary Bean - 5 or 6 applications were received; they will be reviewed this weekend. Funds are available all if they meet the criteria.
F. Constitution and By-Laws - Dan Songer - reviewed the constitution and by-laws and did not see any revisions needed.
G. Life Member Representative - Mike Byrne - has received some correspondence from Life Members and has been sending out birthday and get well cards as needed; Mike has been making calls to follow up with the Life Members; response has been very positive and Mike has compiled information to go in the Clipboard. Board discussed inviting our Life Members back each year to the banquet which everyone thought was a good idea; Mike also suggested adding the Life Member pictures to the directory; new Life Members voted in electronically since the January meeting are J. Richard Barr and Paul Darlington; Amanda made a motion to accept and approve the Life Member application for Brian McCullough. Second by Chris Daley, motion carried.
H. Membership - Gary Bean - 234 institutional members, 83 associate members, 71 sustaining members, 36 Life Members, 5 affiliate members, 1 honorary member for a total of 430 members.
I. Nominating - Dan Songer - 2 board positions open; Mike McCarthy will run again and Tom Horan is running for the seat vacated by Vince DeCerchio; at the business meeting will do director position election first and then the election for VP; if either Gary or Amanda win, someone will have to be appointed to either position. Discussion about the process required for running for a board seat. Motion to temporarily adjourn until 9:00 am on Saturday by Chris Daley, second by Rosie, motion carried. Meeting adjourned at 5:40 p.m. Meeting reconvened at 8:54 a.m. on June 18th.
J. Professional Development - Dennis Conway - looking for topics. Amanda will send info from strategic planning session for topic info and can also get topics from the cracker barrel. Also discussed again the new professionals program. Discussion about what we want our niche to be. Invite one person from each state to discuss with the board a PD plan. Amanda Warman and Mike McCarthy will coordinate a January "think tank" program. Dennis and Rosie will put together a fall professional development program.
K. Publications - Mike McCarthy - haven't had a coordinator for Good of the Order but wants to remind folks to send in info to Mike. Assistant Editor for Clipboard is leaving as she is leaving the area. Amanda suggested sending Joanne a thank you for the work she's done for us. All were in agreement. New Clipboard display put together. Mike would like to encourage members to find other opportunities to submit articles; perhaps something from students or faculty on your campus Create a schedule/deadline for when board members must submit articles each year. 1. Clipboard - highlighting a college for each issue; ask public relations or the public information officer for each college. We will continue sending out complimentary clipboards. Also need to push advertising. Gary Bean will do the advertising and Mike McCarthy will do the comp issues. Staying with the same color scheme except for special issues. Should also send photos to add to articles. 2. Directory - info will be updated at the conference and sent out in August. Will make it easier to track and more uniform. Will also have newest Board listed. Discussion about standardizing formats on some college names. Mike will bring up at the business meeting. 3. Website - updates and changes look good. Mike and Amanda will continue looking at it and editing. 4. Window and bumper decals - updated by Rydin and will be available at the conference. Lee thanked Mike for his work on the Clipboard.

VII Officer Reports
A. President - no report
B. Vice President - no report
C. Treasurer - Gary Bean distributed the Treasurer's report to be published in the Clipboard. Motion from Mike McCarthy to accept, second by Dan Songer, motion carried. Conference and board expenses have been pretty consistent over the last few years with the exception of the 50th. Our income taxes were completed and filed in a timely fashion.
D. Secretary - Amanda Warman completed the Board guidelines documents and distributed copies. Mike McCarthy will also publish the guidelines in The Clipboard so members will have a better understanding of the responsibilities when considering whether or not to run for positions. New board members will receive the guidelines when joining the board. They will also be added to directory.
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VIII Old and Unfinished Business - Lee Struble - Didn't contact Peter Berry about reviewing the association roles and responsibilities. Doesn't see as much need for this but it may be helpful in the future. Incomplete project - recurring timeline not complete yet. Purpose is to make a master calendar.

IX New Business - Amanda Warman has spoken with Rich Lee (UMass - Boston). He is interested in co-sponsoring a week long crime prevention school with NECUSA. He recently completed a class sponsored by MACLEA (Massachusetts Association of Campus Law Enforcement Administrators) and is interested in branching out. This is a non-profit undertaking with minimal tuition costs ($40). The Board asked that Rich submit a proposal about how it would work.
A. Winter board meeting scheduled for Hartford, CT January 20 through 22, 2006.
B. E-mail from Philip Mullendor from the CCUPA - California Colleges and Universities Police Association - looking to co-sponsor training and professional development. Chris Daley will follow up with them.
C. E-mail from Bob Crowell of J. O'Brien regarding him no longer coming to NECUSA. Discussion about vendors and whether or not they are getting much out of the association. Amanda will follow up with a vendor survey.
D. Mike McCarthy - honorarium or stipend for Treasurer and Secretary due to the amount of work required. Lee suggested that the newly elected VP and President research what that stipend might be. Will propose at the winter board meeting.
E. We are an affiliate of IACLEA and each year the NECUSA President receives an invitation to their annual conference. Should we try to get our president to go to the one day affiliate luncheon meeting? Should we pay for transportation and one night's stay? Maybe have a member who is already attending represent NECUSA at the conference. Having the president attend would be an added "perc" for the President.

X Good and Welfare - nothing to report.

XI Adjournment - Motion to adjourn by Chris Daley, second by Gary Bean, motion carried. Adjourned at 12:02 p.m.