BOARD MEETING
June 16th and 17th, 2006
Sheraton Atlantic City
Atlantic City, NJ
I. Call to order at 3:40 p.m.
II. Pledge of allegiance
III. Moment of silence
IV. Roll Call - President Chris Daley, Vice President Gary Bean,
Treasurer Bill Trexler, Directors at Large Mike McCarthy, Dennis
Conway, Rosie Naughton, Dan Songer, Tom Horan, Life Member Representative
Mike Byrne. Secretary Amanda Warman will be late and was excused
from the start of the meeting - arrived at 4:00 p.m.
V. Minutes of previous meeting - motion by Dan Songer to accept
the minutes of the winter Board meeting, second by Mike McCarthy,
motion carried.
VI. Committee Reports
Advisory Committee - Gary Bean - no report, not formed yet.
Audit Committee - Tom Horan - Audit committee members will review
the association's books prior to Tuesday's business meeting.
Awards Committee - Rosie Naughton - 9 awards will be presented
at the banquet. The Board suggested a news release be prepared
and sent to the hometown newspapers of each of the recipients.
Conference - deferred until the conference chair arrives.
Constitution/By-laws - Dan Songer - no changes recommended at
this time.
Membership - Gary Bean - 428 members comprised of 224 institutional
members, 91 associate members, 69 sustaining members, 37 life
members, 6 affiliate members and 1 honorary member.
President Daley asked that if anyone knows of someone leaving
or retired or new people in positions, they should notify Gary.
Nominating - Dan Songer - 4 positions are up for election; treasurer,
2 directors at large and life member representative. There is
one incumbent candidate each for Treasurer and Life Member Representative
and three candidates for two Director at Large positions - Dennis
Conway who is leaving the Board and Dan Songer whose position
is up for re-election.
Professional Development - Dennis Conway - There was discussion
about doing 2 professional development programs in 2 different
areas of our region or doing 1 dual track program. Board decided
to stick with one dual track program because of the limited time
resources of Board members to travel and attend both. Because
of the success of the previous program in Philadelphia in 2004,
the Board decided to return to that area. A tentative date of
November 17th has been set.
Meeting recessed at 4:50 p.m. for a tour of the conference venue.
Meeting reconvened at 8:48 a.m. on June 17th.
Conference - Amanda Warman - 159 people registered for the conference.
Board reviewed entire conference itinerary provided by Amanda
to assign responsibilities for registration, vendor registration
and assistance, presenter introductions and evaluations and raffle
and give away drawings. The 2007 conference will be in North Conway,
New Hampshire June 10th through 13th to move away from Fathers
Day although many activities are only open on weekends until after
Fathers Day. We are looking at returning to Pennsylvania for 2008,
possibly to Hershey or State College, PA and go north in 2009
to either Cape Cod or Providence. Amanda will also be working
on Board meeting arrangements in central Pennsylvania for the
January 19th to 21st weekend.
Publications - Mike McCarthy Clipboard - try to increase advertisers
to offset costs of improved appearance. Amanda suggested running
a conference special for vendors at the conference - offer a larger
ad for the same price as a smaller ad. Assigning articles to Board
members for each edition worked well and will continue. Mike will
send out a schedule after the Board elections. Mike also encouraged
writers to submit photos with the articles to increase the visual
interest. The deadline for the next Clipboard is July 7th.
Directory - the master draft will be at registration for the conference
for members to check and the final copy will be sent out in August.
Website - looks good; continue to send corrections and updates
to help us keep it current.
The Board went into executive session from 10:35 a.m. to 10:55
a.m.
Self-Reliance - Tom Horan - 5 Al Reynolds awards to be given at
the annual banquet. Winners are Kristopher Conway, son of member
Dennis Conway; Megan Linn, daughter of Life Member Timon Linn,
Heather Lupole, daughter of member Ken Lupole, Katelyn McCarthy,
daughter of member Mike McCarthy and Stephanie Thibault, granddaughter
of Life Member Al Reynolds.
VII. Executive Officer Reports
President - Chris Daley - no report
Vice President - Gary Bean - no report
Treasurer - Bill Trexler - As of 12/31/05 total assets were $50,177.42.
As of 6/13/06 total assets were $82,801.96. Bill and Amanda worked
on getting the association signed up on Pay Pal so we can now
accept credit cards. Bill will provide screen shots and more information
on paying membership fees and conference and professional development
fees in the next Clipboard.
After reviewing the current treasurer's report and the report
from the January 2006 meeting, Amanda noted that the previous
discrepancy regarding Board expenses from 2004 had not yet been
corrected (see Winter Board meeting minutes). The discrepancy
shows the Board expenses for the summer 2004 meeting at approximately
$3300.00 lower than in previous years. Gary reported that the
Board room and lodging expenses were inadvertently posted as conference
expenses. Chris requested the corrections be made to both the
board meeting expenses and the conference expenses and also be
noted in meeting minutes for historical purposes. Once corrections
are made an updated treasurer's report will be sent out.
Secretary - Amanda Warman - no report
VIII. Old Business
Dan Songer will present proposals at the annual business meeting
to increase institutional membership dues from $60 to $75 and
to provide stipends to the association treasurer, secretary and
Clipboard editor.
The Life Member directory information originally put together
by George Barron will be transferred into the annual membership
directory. Mike Byrne and Mike McCarthy are working on this. Gary
Bean expressed his concern that not all Board members were aware
of the Think Tank that took place in January prior to the Board
meeting. Chris indicated that discussions about this session took
place at both the winter and summer Board meetings in 2005 and
that Mike McCarthy and Amanda volunteered to work on the program,
which was extremely successful and well-received.
IX. New Business
Rosie Naughton, Chris Daley and Amanda Warman were invited to
present at a Contingency and Disaster Planning Summit in November
in Las Vegas being hosted by the Strategy Institute out of Canada.
The Institute is a non-profit organization that provides training
and professional development opportunities for executive level
professionals. Chris e-mailed members of the Board in May when
he was asked if we wanted to partner with the Institute for the
conference. This would involve NECUSA's logo being posted on the
conference program and sending out a link to the Institute's website
on our list serve to promote the program. NECUSA would also be
provided access to the conference attendee list, room for a table
top display in their vendor area and 2 passes to the summit. Board
responses received via e-mail were in favor of this one time partnership
allowing them to use our logo. Requests from the Institute for
access to our membership list and posting an advertising banner
on our site were both denied.
X. Good of the Order
XI. Rosie Naughton made a motion to adjourn, second by Gary Bean,
meeting adjourned at 11:50 a.m.
