Spring Board Meeting
June 11th and 12th, 2004
Sheraton Syracuse University Hotel, Syracuse, NY

I. Call to order at 4:22 p.m.

II. Pledge of allegiance

III. Moment of silence

IV. Roll Call - President Lee Struble, Vice President Chris Daley, Treasurer Gary Bean, Members-at-Large Dan Songer, Mike McCarthy, Vince DeCerchio, Dennis Conway, Rosie Naughton, Life Member Representative Mike Byrne, Secretary Amanda Warman

V. Minutes -Dan Songer made a motion to accept the minutes of the January Board meeting as printed in The Clipboard and waive reading the minutes. Second by Vince DeCerchio. Motion carried.

VI. Committee Reports

A. Conference - Amanda Warman. Review of Syracuse Conference program, events, trips; conference business and walk around were conducted from 2:00 to 4:00 p.m. prior to calling the meeting to order. Discussion of conference 2005 in Springfield, MA and possible locations for 2006 (Atlantic City) and 2007 (New Hampshire).

B. Advisory - Chris Daley - Chris and Lee have been in contact regularly to ensure the needs of the membership are being met appropriately.

C. Audit - Dan Songer - Audit will be conducted prior to the business meeting.

D. Life Members - Mike Byrne - Mike has been sending out birthday cards and asking for pictures from Life Members. He's heard from a couple of the Life Members in response to cards. Mike and Diane Byrne recently visited with Wayne and Dot Carlile in Florida. Lee thanked Mike Byrne for hosting the conference and for stepping in after George's resignation.

E. Awards - Chris Daley - Review of awards being given this year: Exemplary Performance, Robert Bunker, Larry Joy, Professional Achievement, Life Member, Presidential Award and Honorary Membership to the Clery's.

F. Constitution and Bylaws - Dan Songer. No changes recommended.

G. Membership - Vince DeCerchio - Sent out membership letters in mailings to non-members; also sent out complimentary Clipboards - have maintained consistent membership numbers from year to year although institutions periodically leave and return.

H. Nominating - Dan Songer - Rosie Naughton will be running again for Member-at-Large; Mike Byrne and Gary Bean will be running for Life member Representative and Treasurer, respectively.

I. Professional Development - Chris Daley and Amanda Warman -The Fall program in PA had excellent turnout; the winter program in Springfield had smaller numbers but both programs made money for the self reliance award. Chris also talked about NECUSA co-hosting a program with Campus Safety Journal in Philadelphia in November.

J. Publications - Mike McCarthy - Continue with upgrades to The Clipboard. Have received many positive comments. Mike is always looking for articles and suggested this would be an excellent opportunity for faculty and students to have articles published. The new directory will be distributed at the conference and via mail to those not attending. A change this year is that the awards have been included in the back. The website is being updated regularly although we will periodically change the appearance to keep it "fresh".

K. Self-Reliance - 7 applications; committee will meet Sunday to decide. Additional discussion about self-reliance award number and amount. Motion to adjourn until June 11th by Chris Daley at 5:57 p.m., second by Rosie Naughton. Board to reconvene at 9:00 a.m. on June 12th. Meeting reconvened at 9:10 a.m.

VII. Officer Reports

A. Vice president - no report

B. Secretary - no report

C. Treasurer - Association is fluid; a complete report will be ready for the business meeting on Tuesday.

VIII. Old Business
President Struble was happy with the continuity on the board and encouraged newer members look at chairing committees.

IX. New Business
Chris Daley and Amanda Warman developed a new professional development timeline for members interested in hosting a program.

Lee Struble would like to put the Board guidelines for travel, etc. that Amanda Warman developed on website and put together for a booklet for new board members and others with interest.

Mike McCarthy - Dennis Conway submitted an idea for The Clipboard to highlight a college or university in each issue. Submissions should be made to Dennis.

Vince DeCerchio will solicit information for The Good of the Order to include any information or accomplishments about officers.

Lee Struble is working more closely with affiliate organizations to create relationships; wants to focus on recruiting new member organizations.

Gary Bean suggested providing a year's free membership to new directors with a welcome package and letter; e-mail board with name of new director and Gary and Lee will send something out.

With the upcoming Philadelphia CSJ conference, Lee asked how the Board felt about including the secondary education market in our membership. General feeling was that we may be "diluting" our identity and this would lead to a change in our "culture". NECUSA will continue offering affiliate memberships to secondary education institutions that want to join.

There was conversation about using "security" in our association name and whether this is keeping institutions from joining. After discussion, it was determined that we should survey the membership.

Break at 10:30 a.m.

X. Good of the Order - Vince DeCerchio - There will be an announcement at the business meeting to encourage contributions for The Good of the Order. There will also be a forum for a possible name change in The Good of the Order section in The Clipboard. The self-reliance award will be renamed the Alan Reynolds award. The president's award will be renamed the Michael A. Callahan award. Motion to adjourn made by Amanda Warman, second by Dan Songer, motion carried. Meeting adjourned at 11:00 a.m.