BOARD MEETING
                             Sunday, November 3, 2002
                                 Holiday Inn Gateway
                                    Bethlehem, PA

I. Call to order - 4:35 pm
II. Pledge of allegiance
III. Moment of silence
IV. Roll Call - Present: President Ken Lupole, Past President Bill O'Connell, Vice President Lee Struble, Treasurer Gary Bean, Life Member Representative George Barron, Members-at-Large Dan Songer, Mike McCarthy, Chris Daley, Secretary Amanda Warman. Absent - Member-at-Large Vince DiCerchio
V. Minutes of previous meeting - George Barron made a motion to waive the reading of the minutes of the June meeting, second by Dan Songer. Motion carried.
VI. Executive Officer Reports
   President - Ken Lupole - letters of welcome have been sent to all new members. Ken attended the Legal Issues Conference in October in Vermont and spoke with the organizers there about the possibility of co-sponsorship.
   Vice President - Lee Struble - Lee attended the SUNY Chiefs of Police Conference in October in Lake Placid and made a ½ hour presentation to the group about NECUSA; applications were distributed and copies of The Clipboard were sent to members of this group; sustaining members continue to show interest in purchasing advertising space in The Clipboard.
   Immediate Past President - No report.
   Treasurer - Gary Bean - Total assets of the Association = $67,240.07. The complete balance sheet will be printed in The Clipboard. Expenses for website design and maintenance were higher this year than expected. Website expenses will be discussed further under Old Business. Amanda Warman made a motion to accept the Treasurer's report; second by Chris Daley. Motion carried.
   Secretary - Amanda Warman - The website has been updated to include the new 50th anniversary logo, a job board, an alpha sort of institutions, The Clipboard, addition of Adobe reader for documents and other periodic updates to membership and forms. Still waiting for an Association credit card to purchase new laptop.
VII. Committee Reports
   Advisory Committee - Bill O'Connell - No report.
   Audit Committee - Bill O'Connell - Audit will take place at the Winter Board meeting in Providence, RI.
   Awards Committee - Amanda Warman - Updated information has been added to the website. Will send out reminders for nominations in the next 2 months.
   Conference - Lee Struble - Jim Ferrier is assisting Lee putting together the programs, one of which will be a presentation on Mass/Serial Murders by one of the professors from Northeastern University. Lee is still seeking additional programming ideas.
   Constitution/By-laws - Dan Songer - No report.
   Life Members - George Barron - George has been contacting Life Members to make sure we have the most updated information. George reviewed upcoming retirements this year and has sent those members applications for Life Membership. Two individuals were presented for Life Membership: Jerrold Witsil, who is retiring from Princeton University, has been a member for 27 years and Jerry Cookus, Past President and member for 12 years, who retired from Wilkes University. Gary Bean made a motion to accept Jerrold Witsil as a Life Member; second by Amanda Warman. Motion carried. Dan Songer made a motion to accept Jerry Cookus as a Life Member; second by Mike McCarthy. Motion carried. George advised that our Life Members have really appreciated receiving the birthday cards from the Board. George has also been sending out "get well" wishes when needed.
   Membership - Lee Struble - Lee has been sending out complimentary copies of The Clipboard to various non-members on a rotating basis. We currently have 364 paid members: 197 institutional, 87 associate, 51 sustaining, 27 life and 2 affiliates. Chris Daley has also made applications available at this week's professional development program.
   Nominating - Dan Songer - There will be 2 positions open this spring: one for a Member-at-Large and one for the Vice President. The Secretary's term is also up this year and Amanda has expressed an interest in continuing in this capacity.
   Professional Development - Chris Daley - Ninety-seven people registered for the program in Bethlehem: 41 directors, 31 officers for day one and 25 officers for day two. The response to having the two programs run at one time has been very positive. Ken suggested they try to put together a program in western Pennsylvania. George shared that he has been trying to put together a program there but that many schools are operating under such tight budget constraints that it has been difficult. There was also a suggestion to run a program in the Buffalo, NY area.
   Publications - Mike McCarthy - One edition of The Clipboard has come out since the conference and Mike is in the process of putting together the holiday issue. Mike encouraged the Board to submit articles including updates on changes in department leadership, etc. Amanda requested that the articles she submitted last spring be published. During the editorial transition, the articles were overlooked and will be resubmitted. Mike added that looking through the association's historical documents, particularly old issues of The Clipboard, has been very helpful.
   Self-Reliance - Gary Bean - No report.
VII. Old Business
Website - Costs for the website this year exceeded what was originally anticipated. In reviewing the bills, there was a significant amount of research, design and re-design work this year. The Board requested more detail on billing, an estimate for any "larger" jobs and an estimate for monthly maintenance. Amanda will request this information from the web designer. The group also asked if the website is really being used. (NOTE - as of November 14th, the site has received 45,000 hits).
Brainstorming Session - Ken reminded Board members to continually review the strategic plan made during last fall's brainstorming session to continue meeting the needs of the Association membership.
History Project - The Board completed going through the many boxes of information from the Association's history over this weekend to update membership histories, eliminate redundant files and ensure that the records of the Association are complete for each of its fifty years. Gary thanked the members of the Board for their assistance.
VIII. New Business Lee requested Board members take a draft copy of the history document he compiled and provide him with updates and edits as soon as possible.
IX. Good of the Order The Board went into executive session at 5:40 p.m. until 5:55 p.m. Motion to adjourn by Amanda Warman; second by Bill O'Connell. Adjourned at 5:56 p.m.