BUSINESS MEETING
Tuesday, June 20, 2006
Sheraton Atlantic City
Atlantic City, NJ

I. Call to order at 9:54 a.m.

II. Pledge of allegiance

III. Moment of silence

IV. Roll Call - President Chris Daley, Vice President Gary Bean, Treasurer Bill Trexler, Secretary Amanda Warman, Directors at Large Mike McCarthy, Dennis Conway, Rosie Naughton, Dan Songer, Tom Horan. Life Member Representative Mike Byrne excused.

V. Minutes of previous meeting - motion by Pat Ingalls to waive the reading of the minutes, second by Bill Ellick, motion carried.

VI. Committee Reports

Advisory Committee - Gary Bean - advisory committee has not met - no report.

Audit Committee - Tom Horan -The association's books have been reviewed and are in order.

Awards Committee - Rosie Naughton - 9 awards will be presented at the banquet.

Conference - Amanda Warman - there are 159 conference attendees this year, what is believed to be the highest attendance for a NECUSA conference. Planning has begun for the 2007 conference in North Conway, New Hampshire and we are looking at returning to Pennsylvania for 2008 and are in preliminary discussions with a possible host institution.

Constitution/By-laws - Dan Songer - no changes recommended at this time.

Membership - Gary Bean - 428 members, appeal to attendees for new members

Nominating - Dan Songer - 4 positions are up for election; treasurer, 2 directors at large and life member representative.

Treasurer candidate Bill Trexler (currently interim Treasurer) has expressed his desire to continue in that position. There were no nominations from the floor and Bill Ellick made a motion to close nominations, second by Neil McLaughlin, nominations closed. Secretary Warman cast one vote cast for Bill Trexler for Treasurer.

Life Member Representative Mike Byrne has expressed his desire to continue in this position. There were no nominations from the floor and Timon Linn made a motion to close nominations, second by Pat Ingalls, nominations closed.

Secretary Warman cast one vote for Mike Byrne; Board Member Rosie Naughton handling elections for director at large candidates because the nominating committee chair is a candidate. The three candidates, Dan Songer, Neil McLaughlin and Lee Struble, submitted letters of interest and institutional support and each candidate provided brief comments. Ballots were distributed, collected and tabulated.

Directors at large elected were Dan Songer and Neil McLaughlin. Amanda Warman made a motion to destroy the ballots, second by Bill Ellick, motion carried, ballots destroyed.

Professional Development - Dennis Conway - 80 attendees at the Marlborough, MA dual track program; will do similar format in Philadelphia area this fall.

Think Tank - Mike McCarthy - a Think Tank was run in January by Mike McCarthy and Amanda Warman with a small focus group of members to determine the knowledge, skills and abilities required to be a successful chief/director. A list of skill sets was developed to determine needs for professional development and to poll the membership on their training expertise.

Publications - Mike McCarthy Clipboard - try to increase advertisers to offset costs of improved appearance, assist members in looking for products, always looking for articles

Directory - now presenting draft format at the conference and sending out the corrected directory in August Website - up and running - send in info on updates needed and help us keep it current.

Self-Reliance - Tom Horan - 5 Al Reynolds awards to be given at the annual banquet.

VII. Executive Officer Reports

President - Chris Daley - no report V

ice President - Gary Bean - no report

Treasurer - Bill Trexler - As of 12/31/05 total assets were $50,177.42. As of 6/13/06 total assets were $82,801.96. We are now accepting credit cards via PayPal. Bill will provide more info in the next Clipboard

Secretary - Amanda Warman - no report

VIII. Old Business - None at this time

IX. New Business - Dan Songer presented a proposal to increase dues for institutional members from $60 to $75 with all other dues to remain the same. This would be the first increase since 1992. Sean Tallarico asked what percentage of our treasury comes from dues. Bill Trexler advised that institutional members account for about 20% of all membership income. Conferences and vendors have supplemented the membership significantly and this would permit us to be less dependent on them.

Dan Songer also presented a proposal to pay stipends to the treasurer, secretary and Clipboard editor in the amounts of $500, $500 and $250 per year to be paid each January for the previous year. Jim Ferrier asked about compensating in another way, perhaps picking up hotel costs. Hotel costs are generally picked up by the member institutions and the stipend is to compensate for time spent outside of work hours to complete the work of the association.

Bill Ellick made a motion too approve the dues increase, second by Sean Tallarico - membership in attendance voted in favor with one vote opposed, motion carried. Neil McLaughlin made a motion to reflect the membership dues change in the by-laws and constitution, second by Gert Neubauer, motion carried.

Neil McLaughlin made a motion to approve stipends of $500 for the Clipboard editor and treasurer and $250 for the secretary, second by Pat Ingalls - membership in attendance voted in favor with three abstentions, motion carried.

Timon Linn made a motion to reflect the addition of the stipend in the by-laws and constitution, second by Kim Squillace, motion carried.

X. Good of the Order - Amanda Warman announced that in addition to those already present at the conference, three Past Presidents/Life Members (Alan Reynolds, Bob Bunker and Ed Bottomley) would be in attendance at the banquet

Hugh Harris made a motion to adjourn, second by Timon Linn, meeting adjourned at 10:53 a.m.