BOARD MEETING

June 25 and 26, 2010

Saratoga Hilton

Saratoga Springs, NY

I. Call to order-3:16pm 6/25/10

II. Pledge of allegiance

III. Moment of silence

IV. Roll Call-Present

Mike McCarthy
Gary Bean
Dave Meyer
Cindy Burger
Timon Linn
Alan Storman
Dennis Conway
Tom Horan

The following were en route and arrived shortly
Neil McLaughlin
Jim Bonner

V. Minutes of previous meeting

Motion by Alan Storman to waive reading of minutes seconded by Dennis Conway-motion passed.

VI. Executive Officer Reports

President –None

Vice President –None

Treasurer-Gary Bean presented printed reports for 2006 to 2009 and Jan-Jun of 2010-discussion of expenses and income for the years-more discussion to be held during Tuesday business meeting after audit committee has time to review information provided.

Secretary-Discussion on minutes of board teleconferences, it was decided that at business meeting notice given that they would be posted on web and also available from secretary.

Dennis Conway gave overview and updated information for the pending conference and meeting was recessed until 9:10am the 26th

VII. Committee Reports

Advisory Committee-none

Audit Committee-Noted that no access to organization financial data via quickbooks has been made available as of this date. Pending updated review of updated information

Awards Committee-Cindy updated the status of three nominations for awards

Conference-Timon Linn presented draft of 2011 conference schedule to be held 6/19/11 to 6/23/11 in Annapolis, MD. Discussion for 2012 site- several areas had already been visited including Mt. Snow in Vermont and Crowne Plaza in Cromwell, CT. Also discussion on other sites- information to be presented at business meeting and include other possibilities of Gettysburg, PA, Cape Cod and Boston MA. Members would then be polled including other sites that a member would host.

Constitution/By-laws-None

Membership-Alan Storman reported the following as provided by Gary Bean
Institutional-228
Associate-103
Substaing-81
Life-41
Affilate-6
Honorary-1
Total-458

Discussion about the duties of membership committee and coordination with the Treasurer, updated information given by Gary Bean to Alan Storman and Dave Meyer

Nominating –Jim Bonner reported the following positions open with the following members who have submitted intent

Treasurer-Gary Bean and Jim Bonner

Director at Large- Cindy Burger, George Hacking, John Zambroni

Life member-Timon Linn

Next year positions include two board positions, vice president and secretary

Professional Development

Proposal from Campus Security Magazine to do combined program-will focus on new technology- contact has been made with Crowne Plaza in Cromwell CT as location-Neil McLaughlin and Dave Meyer will be working on program.

Publications

Discussion on getting articles-possibly getting information from Campus Security Magazine or other sources. Cost of publication and will review with other vendors, need to include layout cost. Also a need to maintain quality of Clipboard and get more ads.

Need to continue updates on web site and keep information current.

Self-Reliance

Four applicants and all will receive award based on guidelines

Life Members

As always any information needs to be directed to Timon Linn, also one new life member Sean Tallicroco

VII. Old Business

None

VIII. New Business

Cost control and re-growing the reserve for the organization is the priority of the board. Cost savings during the winter board meeting were reviewed as was a discussion on the number of board members and what expenses should be picked up by the organization.

It was also decided that due to poor sales shirts and baseball hats would not be repurchased until current stock is exhausted.

IX. Good of the Order

Cindy forgot candy

Motion to adjourn by Timon Linn Second by Cindy Burger .