Notes from NECUSA Board Tele-Conference 9/23/09

11:02

Role Call- the following were present
Mike McCarthy
Neil McLaughlin
Dave Meyer
Jim Bonner
Tom Horan
Timon Linn
Dennis Conway
Gary Bean
Alan Storman

Not present-Cindy Burger who had been excused

2010 Conference

Dennis Conway reported the following on the status of the 2010 conference to be held in Saratoga Springs NY

1. Gave speaker line up and has mostly finished this and received confirmations

Timon Linn also discussed room needs for the 2010 winter board meeting

Treasurer’s Report

Gary stated that he has been working on updating and checking all the information in the Quicken program but still has not finished and expects to be done before next teleconference. As of this date he has the following information-
Checking $6,741.89
Savings $3,101.77
Money Market $1,191.02

Total funds- 11, 035.52
Outstanding bills-$2,551.96
Available $8,483.56

there is still annual dues monies coming in; also a discussion was done of the interim report of 8/12/09. At this point in time we do not know by category how our funds come in, for example: how much revenue comes from annual membership, etc. It is apparent that we have been losing money over the past years and we need to look at ways to increase income while decreasing costs. A discussion centering on the costs of the Clipboard and related costs led to further discussion on the lack of updates of the web site.

12:11pm Break and reconvened at 12:17pm

A list of action items was discussed and are as follows

-A list to Timon of room needs for winter board meeting to be sent by Dave on Friday
-Dennis to submit info for conference update for web site
-The web site must be updated in a more timely fashion. It is a constant source of frustration to both our members who can’t get changes updated and our vendors who do not see the benefit of becoming members if we never list them as members or communicate with them through the Clipboard.

Professional Development

Tom reported that power points and lesson plans had been completed and will be sent out by Monday and will be forwarding 5 possible locations for January 2010.

Other Business

A discussion concerning a new list serve as the present one is not working, waiting for information from web master on alternatives.

A Motion to delete one issue of the Clipboard to save money was made by Timon and seconded by Dennis, vote showed all in favor except one no, discussion then was on what issue to delete and a new motion was made to delete the holiday issue by Timon seconded by Alan all present were in favor with one no vote- motion carried

Based on this motion Tom will reissue assignments for articles (attached)

A discussion was then made about posting minutes from teleconference, it was agreed that Mike will talk about this in president message and all minutes will then be included with the winter board meeting minutes

Neil discussed several hotels that have reached out to host future conferences, one in CT and one in VT. He will contact sites and set up tours and advise board members who are interested in attending

Dave has material from Dan Songer, he will send life membership info to Timon.

Discussion by Neil on duties of historian and where information is, Gary has boxes of information and will keep them in storage. He will forward the 50th Anniversary Booklet to Neil

Status of tax filing was brought up by Jim and Gary has been in touch with accountant who will do this once Gary has finished verifying information

Next teleconference to be held 11/4/09 from 11am-1pm

Adjourned at 12:58pm